Register - Players Menu

Opens the main registration dialog where you can enter players manually or import them from a local database, USCF online search, or a club list.

Keyboard shortcut: F2

Dialog Structure

The dialog has two layout modes:

• Wide view (recommended) — Registration fields and import source panels visible side by side
• Compact view — Import sources appear as tabs adjacent to the registration form

Import tabs available:

• Database — Search a local player database
• Search online — Look up players in the USCF, FIDE, or CFC online rating services (requires internet)
• Club list — Search a saved club player list

Database Status Labels

The search panel displays read-only labels showing your current rating configuration and the most recently used search method. The labels are truthful — they mirror exactly what SwissSys will populate, and they refresh as soon as you close the Rating options dialog.

Label Format:

• Local: Local: [Fed] [Type] (Date) - Shows the loaded local database, its federation, rating type, and effective supplement date. A joint database also appends a FIDE segment, for example Local: USCF Regular (2026-04-01) | FIDE: disabled (or the active FIDE rating type when enabled). When no database is loaded it reads Local: Not loaded.
• Online: Online: USCF [Type] (Latest) (or Online: FIDE) - Shows the online search service and settings. For USCF it also indicates the supplement mode, for example Online: USCF Regular (Latest), Online: USCF Regular (... - Tnmt Date), or Online: USCF - LIVE Regular when live ratings are enabled.
• Active indicator: A small triangle marker points to the most recently used search method (local database vs. online).
• Yellow arrow icon: Moves the selected search result into the registration fields (same as double-clicking the result).

Federation-Specific Behavior:

• USCF or FIDE: Both the Local: and Online: labels display the current configuration.
• CFC: When your loaded database’s primary federation is CFC, online lookups use the CFC rating service automatically. There is no separate federation radio for CFC; it follows the database profile rather than a search-source choice.
• N/A federation: The Online: label is hidden (online search is disabled for that configuration).
• No local database: The Local: label reads Local: Not loaded.

Also fetch FIDE data:

When your database profile includes FIDE ratings, you can turn on Also fetch FIDE data when refreshing USCF online under Rating options > [+] More options. With this enabled, a USCF online refresh also returns each player’s FIDE rating and title in the same pass. The option is only available when FIDE is part of your profile — select a USCF + FIDE or CFC + FIDE chip in the Rating setup panel (in Database Setup or via Rating options). A joint chip turns this option on for you.

Label Updates:

Labels update immediately when you change the rating search configuration. The active indicator moves to whichever search method (local or online) you used most recently.

Configuration:

Labels are display-only and not clickable. To change rating search settings, click Rating options in the registration toolbar, or open Options > Environment options… > Ratings.

Registration Methods

• Manual entry — Type player information directly into the registration fields
• Database search — Find players in a pre-loaded local rating database
• Online search — Search USCF, FIDE, or CFC by name or ID (requires internet). CFC lookups are used automatically when the loaded database’s primary federation is CFC. See Ratings Tab - Environment Options for federation and rating-source settings.
• Club list — Load from a saved club member list
• Team registration — Use the T button for fixed-roster team tournaments

Dialog Controls

Toolbar buttons:

• Accept player entry
• Cancel entry
• Undo last edit
• Clear all fields
• Load player from search (yellow arrow icon)

Menu commands within registration:

Field Guidelines

• Name: Use last-name-first format
• Rating: Enter 0, “unr.”, or leave blank for unrated; negative numbers for estimated ratings
• Membership: Enter “life”, “99/99/99”, “99/99”, or “12/31/2099” for lifetime
• Title: GM, IM, etc. (appears in printouts, see Print and other options)
• Fees: Three customizable payment fields (names set in Environment Options)
• Age and Grade: Now separate fields, so a player’s age and school grade are tracked independently (used for age- and grade-based section assignment and prizes). See Scholastic Rating Setup for grade-driven rating defaults.
• Team/Club/City/State/Zip: Can prevent pairing players with matching values (see Rules for pairing)
• Byes: Click round buttons in half-point or zero-point columns

Configuration

Rating Search: Click Rating options in the registration toolbar (or open Options → Environment Options → Ratings). Options include:

• Rating profile (USCF / USCF + FIDE / CFC / CFC + FIDE / FIDE chips, or the legacy Federation choice for a non-binary database)
• Rating source (Published vs. Live for USCF)
• Rating type (Regular, Quick, Blitz; Standard, Rapid, Blitz for FIDE)
• Missing and provisional rating handling

See Ratings Tab - Environment Options for full details.

Registration rules: Configure in Options → Environment Options → Registering and Editing:

• Expired membership warnings
• Auto-section assignment by rating
• Auto-section assignment by age/grade

Delete a player: Right-click the player in the main roster and select the delete option.

Related Topics

• Importing players
• Section Box
• Club Lists
• Move Player
• Registration Setup
• Membership Forms