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SwissSys UsageUser GuideMenusOptions MenuAuto-Sync Environment Option

Auto-Sync Environment Option

When you turn the Auto-Sync environment option on, SwissSys will automatically synchronize your tournament data with the ChessRoster platform for you at regular intervals.

Menu Path: Options → Environment… → Internet (tab) → Enable automatic sync

This window also gives you the option to change how often your tournament data will sync.

Manual Override: Even with auto-sync on, you can click the Sync Now button in the ChessRoster Integration Dialog to force an immediate upload (for instance, right after pairing a new round). This will not disable auto-sync; the next automatic cycle will continue as scheduled.

Requirements: You must be logged into ChessRoster through SwissSys and have a tournament linked (see ChessRoster Integration Dialog) for auto-sync to function.

Features

When Auto-Sync is enabled:

  • Tournament Details on Link: As soon as you link a tournament to ChessRoster, key details (name, dates, sections) are uploaded.
  • Round Results Upload: Each time you complete entering a round’s results, SwissSys will schedule an automatic upload of the latest standings and pairings.
  • Config Changes: Important configuration changes (e.g., section additions or settings tweaks) will also sync up automatically.
  • Auth Token Refresh: SwissSys will automatically refresh your ChessRoster authentication token as needed in the background, so the connection stays alive.
  • Manual Sync Always Available: You can still use the Sync Now button in the ChessRoster Integration Dialog at any time. Auto-sync won’t interfere with manual on-demand syncs.

Status Indicators

When Auto-Sync is running, the SwissSys status bar provides feedback. For example:

  • ChessRoster: Auto (18m ago) – Auto-sync is enabled and the last upload was 18 minutes ago (normal operation, no issues).
  • ! ChessRoster: Auto (OVERDUE 18m) – Auto-sync was enabled, but an expected upload was missed 18 minutes ago. (This could happen if the internet dropped or the computer slept. SwissSys will try again.)
  • ! ChessRoster: Connection failed – Auto-sync tried to upload but couldn’t connect (likely internet or server issue).

Any status with a leading ! indicates something needs attention (overdue or failed sync). In most cases, SwissSys will retry automatically after a failure or once connectivity is restored.

Troubleshooting

If auto-sync doesn’t seem to be working as expected:

  • Verify Connection: Make sure you are logged in to ChessRoster via SwissSys (check the Internet → Sync with ChessRoster dialog). Auto-sync won’t run if you’re not authenticated.
  • Tournament Linked: Ensure your SwissSys tournament is linked to a ChessRoster online event. Auto-sync only operates when a file is actively linked.
  • Check Logging: For silent failures, consult the SwissSys Logging System – it may have recorded an error (e.g., network timeout).
  • Network Issues: If your internet went out, SwissSys will automatically queue the upload and retry when the connection returns. Simply keeping SwissSys open is usually enough; it will catch up on the next interval.
  • Temporary Disable: You can uncheck Enable Auto-Sync to pause the feature, and re-enable it later. (Closing SwissSys also naturally stops auto-sync until you run the program again.)

Auto-sync is designed to simplify your workflow by keeping the online results up-to-date without constant manual action. With proper setup, it should run in the background and let you focus on running the tournament.

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