Add a Section Schedule to Your Calendar
ChessRoster can put your tournament round schedule directly into the calendar app you already use. Instead of checking the website for round times, you subscribe once and your calendar fills in the schedule for you.
First time? A “calendar feed” is just a web link your calendar app reads on its own. You add the link once, and the events show up automatically — no copying dates by hand.
What the Calendar Feed Includes
The feed is tied to a single section — the division you registered for (for example, “Open” or “U1600”). It contains:
- One event per round, with the start time and an estimated end time, when the organizer has set round-by-round times.
- The tournament location, if the organizer entered one.
- The number of rounds and the time control for your section.
- A link back to the tournament page so you can jump to pairings and results.
If the organizer has not set individual round times yet, the feed instead shows a single event for the whole tournament — either at the listed start time, or as an all-day event spanning the tournament dates. As the organizer fills in the schedule, the feed catches up automatically.
Some early rounds are marked “may start early” — the organizer can begin a round as soon as the previous one finishes. When a round is flagged this way, that note appears in the calendar event so you plan to arrive ahead of the listed time.
Finding the “Add to Calendar” Button
The Add to Calendar button appears wherever you see a section’s details:
- On the tournament page, in the Sections tab, under each section’s round schedule.
- On your registration confirmation page, right after you sign up.
- On the My Registrations page — on each upcoming registration card, and inside the Manage Registration dialog.
Selecting the button opens a short menu with two choices: Add to Google Calendar and Download .ics file.
Subscribing in Google Calendar
Use Add to Google Calendar to subscribe so the schedule keeps itself current.
Open the menu
Click Add to Calendar, then choose Add to Google Calendar.
Confirm the subscription
A Google Calendar tab opens and asks whether to add the calendar. Confirm to subscribe.
Find the schedule in your calendars
The section appears in your “Other calendars” list. Its round events show up alongside your own events.
Google Calendar refreshes subscribed feeds on its own schedule, so updates from the organizer may take some time to appear. You do not need to re-subscribe — the same link stays live.
Adding to Apple Calendar or Outlook
Use Download .ics file for Apple Calendar, Outlook desktop, and other apps that prefer a downloaded file.
Apple Calendar
Choose Download .ics file. Your Mac or iPhone opens the file in Calendar and asks which calendar to add the events to. Confirm to import the round schedule.
A downloaded .ics file is a one-time snapshot. If the organizer later changes round times, re-download the file to
pick up the changes. For a schedule that refreshes on its own, use Add to Google Calendar instead.
Staying Up to Date
The schedule is public and tied to the tournament, so anyone with the link can follow along — useful for parents, coaches, or teammates.
When the organizer edits the schedule, the feed updates at its source. A Google Calendar subscription picks up those changes automatically; a downloaded file does not, so re-download it if the schedule moves.
Troubleshooting
- Events show the wrong time. Calendar events are stored in the tournament’s time zone and displayed in your device’s local time zone. If times look off, confirm your device’s time zone is correct.
- Nothing imported. If the section has no round times and no tournament start time set yet, the feed may only contain an all-day placeholder. Check back after the organizer publishes the schedule.
- Google updates seem slow. Subscribed calendars refresh on Google’s timetable, not instantly. Give it time before re-subscribing.
Related Topics
- My Registrations — manage byes, withdrawals, and add your section to your calendar from the details dialog
- Tournament Page Guide — find the Sections tab and check pairings and results
- Registering for a Tournament — sign up and reach the confirmation page where the calendar button appears