Privacy and Security Policy

Our Commitment to Privacy

ChessRoster is committed to protecting your privacy and ensuring the security of your personal information. We collect only the minimum amount of personal information needed for tournament management and adhere to the highest standards of data protection.

ChessRoster’s services are currently available only to users located in the United States. We do not knowingly collect or process personal data from individuals in the European Union or other international jurisdictions. By using our service, you confirm that you are located in the United States.

Data Collection and Usage

What We Collect

We collect only essential information required for tournament management:

Basic account information
Tournament participation data
Rating and performance history
Communication preferences

ChessRoster never has access to your payment information. All payments are securely processed through PayPal, ensuring your financial data remains protected.

How We Use Your Data

Tournament management and operations
Service improvements
Essential communications
Support services

We implement enterprise-grade security measures to protect your data, with all information stored on secure US-based servers.

Technical Security

Secure data transmission (SSL/TLS)
Regular security audits
Access controls
Data backups
US-based secure servers

Your Privacy Rights

Basic Rights

Access your data
Correct inaccuracies
Request deletion
Limit processing
Withdraw consent

Data Processing

Geographic Scope

ChessRoster operates exclusively within the United States and our services are intended only for U.S. residents. We do not:

Accept users from outside the United States.
Process data subject to the EU General Data Protection Regulation (GDPR).
Provide services to international tournaments or organizations.

Legal Basis

We process data based on:

Tournament management requirements
Legal obligations
Legitimate interests
User consent

We carefully select and monitor our essential service providers who are also committed to protecting your privacy and data.

We use cookies only for essential functionality.

Children’s Privacy

We take special precautions to protect young players’ privacy and comply with children’s privacy regulations.

Special Protections

Parental consent required
Limited data collection
Enhanced privacy protection
Content filtering

Privacy Support

Contact Information

For any privacy-related concerns or inquiries, please reach out to our Support Team.

Policy Updates

We regularly review and update our privacy practices. Check this page periodically for changes.

Last Updated: July 30, 2025