Privacy and Security Policy

Our Commitment to Privacy

ChessRoster is committed to protecting your privacy and ensuring the security of your personal information. We collect only the minimum amount of personal information needed for tournament management and adhere to the highest standards of data protection.

ChessRoster’s tournament registration and transaction services are available to users located in the United States and Canada. International users may access publicly available tournament reports but cannot register for tournaments or perform transactions. We do not knowingly collect or process personal data from individuals in the European Union or other international jurisdictions beyond what is necessary to display public tournament results.

Data Collection and Usage

What We Collect

We collect only essential information required for tournament management:

Basic account information
Tournament participation data
Rating and performance history
Communication preferences

ChessRoster never has access to your payment information. All payments are securely processed through PayPal, ensuring your financial data remains protected.

SMS and Text Messaging

ChessRoster may collect your mobile phone number if you opt in to receive SMS or RCS notifications. Text messaging originator opt-in data and consent will not be shared with any third parties, excluding aggregators and providers of the text message services necessary to deliver messages.

How We Use Your Data

Tournament management and operations
Service improvements
Essential communications
Support services

We implement enterprise-grade security measures to protect your data, with all information stored on secure US-based servers.

Technical Security

Secure data transmission (SSL/TLS)
Regular security audits
Access controls
Data backups
US-based secure servers

Your Privacy Rights

Basic Rights

Access your data
Correct inaccuracies
Request deletion
Limit processing
Withdraw consent

Data Processing

Data Breach Notification

In the event of a data breach affecting your personal information, we will notify affected users promptly in accordance with applicable law. Canadian users will be notified in accordance with PIPEDA’s breach reporting requirements. Quebec residents will additionally receive notification as required under Law 25, including reporting to Quebec’s Commission d’accès à l’information (CAI) where required.

Geographic Scope

ChessRoster’s tournament registration and transaction services are available to residents of the United States and Canada. International users may view publicly available tournament reports. We do not:

Accept tournament registrations or payments from outside the United States or Canada.
Process data subject to the EU General Data Protection Regulation (GDPR).
Provide transaction services to international tournaments or organizations.

Legal Basis

We process data based on:

Tournament management requirements
Legal obligations
Legitimate interests
User consent

Applicable privacy law by region:

United States: We comply with applicable U.S. federal and state privacy laws.
Canada: We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) for Canadian users. Residents of Quebec have additional rights under Quebec’s Law 25 (Act respecting the protection of personal information in the private sector), including rights to data portability and erasure.

We carefully select and monitor our essential service providers who are also committed to protecting your privacy and data.

We use cookies only for essential functionality.

Children’s Privacy

We take special precautions to protect young players’ privacy and comply with children’s privacy regulations.

Special Protections

Parental consent required
Limited data collection
Enhanced privacy protection
Content filtering

Privacy Support

Contact Information

For any privacy-related concerns or inquiries, please reach out to our Support Team.

Policy Updates

We regularly review and update our privacy practices. Check this page periodically for changes.

Last Updated: March 10, 2026